CallBack
€19/moMissed a call? It texts the caller back in seconds — before they ring a competitor.
Start free trial →AI automation · Algarve, Portugal
Automação por medida,
feita por nós.
O teu negócio a responder, orçamentar e lembrar sozinho — tu só aprovas. We build systems that reply on WhatsApp, follow up with leads, fill your calendar and draft quotes. Every message waits for your approval before it sends.
Free 15-min call · GDPR-compliant · EN + PT
Built for Algarve SMEs
RestaurantsSurf schoolsBoat tours
ClinicsProperty managersReal estateRenovation
Where the work leaks
A quote request at 7pm won't wait until Monday.
A homeowner messages three or four builders at once — the first to reply books the job. Most renovation firms reply in days, from the van, between sites. Here's where the work slips away.
Slow replies
The first builder to respond usually wins the job. Yours sit in a full inbox until you're off the tools at night.
one missed kitchen ≈ €8,000Quotes go cold
An estimate that takes four days to write loses to the one that landed the next morning. Hot leads cool fast.
most decide within 48hNo follow-up
Quotes get sent once and forgotten. A single polite nudge a few days later wins back a real share of them.
80% never chasedAdmin off the tools
Booking site visits, sending reminders, chasing deposits and overdue invoices — hours every week a system absorbs.
10–15 hrs/weekHow we work
Start with one job's worth. Prove it. Scale the system.
Step 01
Audit
A 90-minute look at where quote requests leak and what a system would recover — a written report and the top three automations to build first.
Step 02
Build
We set up WhatsApp intake, quote follow-up, site-visit scheduling and invoice chasing — GDPR-compliant, in English and Portuguese, your crew trained on it.
Step 03
Run
The system runs every day. We monitor, optimise and report monthly — you see every lead it caught and every invoice it chased.
AI drafts; you send. Every message to a client — each quote follow-up, each invoice nudge — lands in your approval queue first. Nothing with a price on it ships without your nod.
Tramata Cloud — self-serve
Tools that pay for themselves in a month.
Bundle all three · €69/mo — save €18ReviewBoost
€29/moAsks every happy customer for a Google review at exactly the right moment.
Start free trial →Reminder
€39/moAppointment reminders at 24h and 2h — no-shows cut by half, automatically.
Start free trial →Chase
PilotPolite, factual nudges on overdue invoices. Never chases an invoice that's been paid.
Join the pilot →Done-for-you packages
Pick the system your business is ready for.
Setup is one-time and the retainer keeps it running and improving. Every package is scoped and priced case by case — it starts with the audit, and the audit fee comes off your project.
Curious where to start
AI Business Audit
€350one-time
- 90-min discovery call
- Written 5–8 page report
- Top 3 automations + ROI
- Fee deducted from any project
Restaurants · tours · salons
Lead Capture Starter
By enquirypriced case by case
- WhatsApp Business API setup
- Auto-reply + booking flow
- Instagram DM auto-reply
- Owner lead notifications
Renovation · property · real estateMost chosen
WhatsApp + CRM System
By enquirypriced case by case
- CRM pipeline (Pipedrive)
- 3-step follow-up sequence
- AI-assisted quote drafts
- GDPR opt-in flow + training
Multi-channel, multi-staff
Full AI Business System
By enquirypriced case by case
- Everything in WhatsApp+CRM
- Website design, build & chatbot
- Email + Instagram automation
- Monthly analytics + DPA
Add-on · works with any package
Website Design & Build
By enquirypriced case by case
- Modern, fast, mobile-first site
- WhatsApp + chatbot built in
- Lead capture wired to your CRM
- GDPR-compliant · EN + PT
Scaling fast? The Premium AI Operations Partner retainer acts as your part-time Head of AI Operations — scoped and priced to your business. Ask about it →
Tailored by trade
The system is shaped to your business.
a
Airbnb & property managers
Instant guest replies, automated check-in, post-stay review requests, off-season re-engagement.
priced by enquiry
b
Renovation & construction
WhatsApp capture → CRM → AI quote draft → follow-up on day 3 and day 7. Win the jobs you used to lose.
priced by enquiry
c
Clinics & salons
WhatsApp booking, 24h + 2h reminders, GDPR consent flow, rebooking prompts. No-shows cut by half.
priced by enquiry
d
Tours & surf schools
Instagram + WhatsApp availability replies, booking links, payment, automated review requests.
priced by enquiry
e
Real estate
Multi-channel lead capture, instant response, viewing follow-up, monthly market-update automation.
priced by enquiry
f
Restaurants & cafés
Reservation bot, 2h reminders, review requests, monthly promo to your past-customer list.
priced by enquiry
Status-quo calculator
What are missed leads already costing you?
40
40%
15%
€3,500
Revenue at risk, monthly
€21,000
≈ 2.4 jobs slipping away each month from 16 missed enquiries. A right-sized system recovers a share of this and typically pays for itself fast.
Marcar chamada gratuita →Case study · Vilamoura — our own rental
"Guests get the right message at the right time without me touching my phone. This is the system we run on our own short-term rental — it's how we test everything before a client ever sees it."
<60s
avg. first reply
24/7
guest replies covered
0
messages left unanswered
— Eden, Marina de Vilamoura · run by Tramata's founder
Questions
The things people ask first.
Is this GDPR-compliant? +
Yes — that's a feature, not an afterthought. We build on the WhatsApp Business API through an EU-certified provider, with explicit opt-in capture, consent logging, and opt-out flows. Most businesses using a personal WhatsApp for client data are already non-compliant; we fix that.
Do I have to approve every message? +
You set the rules once. Routine replies can run automatically; anything that mentions a price or needs judgement lands in your approval queue first. The principle is simple: AI drafts, you send.
What about the software costs? +
Tool subscriptions (CRM, WhatsApp API, etc.) are billed to you directly at cost — we never mark them up. They typically run €30–€80/month depending on the package.
How long does setup take? +
Lead Capture Starter is live in about a week. WhatsApp + CRM takes 10–14 business days. The Full Business System is 3–5 weeks. We start once the audit is done and the deposit is in.
Could my project qualify for funding? +
Sometimes. Portugal runs public digitalisation-support programmes for SMEs, but calls open and close during the year. We check whether any applicable call is open at the time of your audit — we never promise percentages or specific grants.
Free 15-minute opportunity call
Find three automations
you could run this month.
No slides, no jargon — we look at where leads leak and what a system would recover. The paid audit fee comes off any project you book.
Chamada gratuita de 15 minutos — direto na agenda
Marcar a minha chamada →Free 15-min call · EN + PT · GDPR-safe
Ou escreve-nos: admin@tramata.com